5516 Project Proposal Template & Guide

PM 001 Project Proposal

Template & Guide

This Guide is intended to be read in conjunction with the following template for the development of a Project Proposal.

As such, the Guide should be removed from the front of your final document.

The project management templates are being continuously improved. Feedback on suggested improvements to this Template are appreciated, and may be made to Project Services by emailing PMInfo@dpac.tas.gov.au.

DISCLAIMER

This material has been prepared for use by Tasmanian Government agencies and Instrumentalities. It follows that this material should not be relied upon by any other person. Furthermore, to the extent that ‘this material is relied upon’, the Crown in Right of the State of Tasmania gives no warranty as to the accuracy or correctness of the material or for any advice given or for omissions from the material. Users rely on the material at their own risk.

 

Version 2.0 (September 2002)

What is a Project Proposal?

The Project Proposal is usually the first document outlining what change is proposed. It is the document that converts an idea or policy into the details of a potential project, including the outcomes, outputs, major risks, costs, stakeholders and an estimate of the resourcing and time required.

The Project Proposal expands the initial concepts in order to:

·         provide broad details of the objectives, scope, resources, budget, milestones, risks, stakeholders and related projects of the initiative;

·         define the guidelines/standards to be applied throughout the initiative; and

·         gain authorisation to proceed to the next step of the initiative.

Why would you develop a Project Proposal?

A Project Proposal is developed to provide senior management with:

·         a broad overview of a proposed initiative, including how you intend to manage and deliver the results from the initiative; and

·         a mechanism to facilitate formalised agreement to continue to a clearly set out ‘next step’.

By documenting each initiative, it provides a framework:

·         that allows an informed decision to be made whether to continue to the next step in the initiative;

·         to readily enable recognition that further information or details relating to the initiative are required before an informed decision can be made; and

·         to provide an informed comparison between a number of proposed initiatives.

This document is usually expanded in a Project Business Case or Project Business Plan, enabling further definition of the business problem/initiative and scope of the potential project(s).

When would you develop a Project Proposal?

Approval to proceed to develop a Project Proposal is usually obtained as a result of making an initial proposal (verbal or written) to senior management, or directly as a result of a request from senior management.

What you need before you start:

·         Knowledge and understanding of the proposed initiative(s).

·         Knowledge of the Tasmanian Government Project Management Guidelines.

Optional

·         Agreement to proceed with the development of the Project Proposal from the Proposer or senior management.

·         Corporate/Business Plan for the Department/Business Unit.

·         Departmental Project Management Guidelines.

What you will have when you are finished:

A complete Project Proposal that is ready for acceptance by senior management.

How to use this template?

The template contains sections which are either optional or can be developed at a number of levels of detail depending upon individual need.

All documents developed based on this template should include an appropriate acknowledgement.

A number of different text styles have been used within the template, as follows:

·         Text in italics is intended to provide a guide as to the kind of information that can be included in a section and to what types of projects it might be applicable.

·         Text in normal font is intended as examples.

·         Text enclosed in <angle brackets> is intended to be replaced by whatever it is describing.

 

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